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en:gli:collections [2015/08/20 01:24] – external edit 127.0.0.1en:gli:collections [2023/03/13 01:46] (current) – external edit 127.0.0.1
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-====== Starting Off ======+ 
 + 
 + 
 +====== Using Collections in GLI ======
 <!--id:18 --> This page covers how to create, load, save and delete collections in the GLI.  <!--id:18 --> This page covers how to create, load, save and delete collections in the GLI. 
  
-===== <!-- id:19 -->Creating a New Collection ===== +===== Creating a New Collection ===== 
-<!-- id:20 --> To create a new collection, open the "File" menu and choose "New".  + To create a new collection, open the "File" menu and choose "New".  
 Several fields need to be filled out -- but you can change their values later  Several fields need to be filled out -- but you can change their values later 
 if you need to, in the [[format_panel|Format view]].  if you need to, in the [[format_panel|Format view]]. 
  
-<!-- id:21 --> "Collection title" is the text displayed at the top of your collection's + "Collection title" is the text displayed at the top of your collection's 
 "About" page.  It can be any length. "Description of content" should describe, in as much detail as possible,  "About" page.  It can be any length. "Description of content" should describe, in as much detail as possible, 
 what the collection is about. Use the [Enter] key to break it into paragraphs. This description  what the collection is about. Use the [Enter] key to break it into paragraphs. This description 
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 **Format** panel after you create the collection.  **Format** panel after you create the collection. 
  
-<!-- id:23 --> Finally you must specify whether the new collection + Finally you must specify whether the new collection 
 will have the same appearance, indexes, plugins, metadata sets, etc. as an existing collection,  will have the same appearance, indexes, plugins, metadata sets, etc. as an existing collection, 
 or whether to start a default "New Collection". Default new collections have a standard  or whether to start a default "New Collection". Default new collections have a standard 
 configuration and use the Dublin Core metadata set. These can be changed later.  configuration and use the Dublin Core metadata set. These can be changed later. 
  
-<!-- id:24 --> Click "OK" to create the collection.  + Click "OK" to create the collection.  
  
-<!-- id:25 --> Clicking "Cancel" returns you to the main screen immediately. + Clicking "Cancel" returns you to the main screen immediately. 
  
-===== <!-- id:26 -->Saving the Collection ===== +===== Saving the Collection ===== 
-<!-- id:27 --> Greenstone automatically saves your changes whenever you switch to a new+ Greenstone automatically saves your changes whenever you switch to a new
 section or panel. However, you can also save your work by opening the "File" menu and choosing "Save".  section or panel. However, you can also save your work by opening the "File" menu and choosing "Save". 
 Saving a collection is not the same as making it ready for use in Greenstone (this is called collection Saving a collection is not the same as making it ready for use in Greenstone (this is called collection
 building).  building). 
  
-<!-- id:28 --> The Librarian Interface also protects your work by saving it whenever you exit + The Librarian Interface also protects your work by saving it whenever you exit 
 the program or load another collection.  the program or load another collection. 
  
-<!-- id:29a -->  +  
-<TABAREA tabs="Greenstone3,Greenstone2"> +<tabbox Greenstone3>Collections are saved to a folder within your Greenstone 
-<TAB>Collections are saved to a folder within your Greenstone +
 installation's "collect" folder (''Greenstone3 -> web -> sites -> localsite -> collect''), named with a short version of the collection name.  installation's "collect" folder (''Greenstone3 -> web -> sites -> localsite -> collect''), named with a short version of the collection name. 
 Documents are saved to the "import" sub-folder, and metadata is saved to "metadata.xml"  Documents are saved to the "import" sub-folder, and metadata is saved to "metadata.xml" 
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 file within the "etc" sub-folder. Some information is also saved in a file named  file within the "etc" sub-folder. Some information is also saved in a file named 
 for the collection and with file extension ".col".  for the collection and with file extension ".col". 
-</TAB> +<tabbox Greenstone2>
-<TAB>+
 Collections are saved to a folder within your Greenstone  Collections are saved to a folder within your Greenstone 
 installation's "collect" folder (''Greenstone -> collect''), named with a short version of the collection name.  installation's "collect" folder (''Greenstone -> collect''), named with a short version of the collection name. 
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 file within the "etc" sub-folder. Some information is also saved in a file named  file within the "etc" sub-folder. Some information is also saved in a file named 
 for the collection and with file extension ".col".  for the collection and with file extension ".col". 
-</TAB> +</tabbox> 
-</TABAREA> +===== Opening an Existing Collection ===== 
-===== <!-- id:30 -->Opening an Existing Collection ===== + To open an existing collection, choose "Open" from the "File" menu 
-<!-- id:31 --> To open an existing collection, choose "Open" from the "File" menu +
 to get the Open Collection prompt.  A list of your Greenstone collections appears.  to get the Open Collection prompt.  A list of your Greenstone collections appears. 
 Select one to see its description, and click "Open" to load it.  Select one to see its description, and click "Open" to load it. 
  
-<!-- id:32 --> In case more than one Greenstone Librarian Interface program is running + In case more than one Greenstone Librarian Interface program is running 
 concurrently, the relevant directories are "locked" to prevent interference. On opening a  concurrently, the relevant directories are "locked" to prevent interference. On opening a 
 collection, a small temporary lock file is created in its folder.  Before opening a collection,  collection, a small temporary lock file is created in its folder.  Before opening a collection, 
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 do so unless you think that someone else is currently working on the same collection.  do so unless you think that someone else is currently working on the same collection. 
  
-<!-- id:33 --> When you open a collection that the Greenstone Librarian Interface did not create, + When you open a collection that the Greenstone Librarian Interface did not create, 
 the Dublin Core metadata set will be assigned to it, and any existing metadata will be imported  the Dublin Core metadata set will be assigned to it, and any existing metadata will be imported 
 just as it is when you drag in files with existing metadata. The process is described in the  just as it is when you drag in files with existing metadata. The process is described in the 
 [[en:gli:enrich_panel#importing_previously_assigned_metadata|Importing Previously Assigned Metadata]] section.   [[en:gli:enrich_panel#importing_previously_assigned_metadata|Importing Previously Assigned Metadata]] section.  
  
-===== <!-- id:34 -->Deleting Collections ===== +===== Deleting Collections ===== 
-<!-- id:35 --> To permanently delete collections from your Greenstone installation, choose "Delete..." from the "File" menu. A list of your collections appears. Select one to see its description, then tick the box at the bottom of the dialog and click "Delete". This action is irreversible, so be careful.  + To permanently delete collections from your Greenstone installation, choose "Delete..." from the "File" menu. A list of your collections appears. Select one to see its description, then tick the box at the bottom of the dialog and click "Delete". This action is irreversible, so be careful. 
  
en/gli/collections.1440033896.txt.gz · Last modified: 2018/07/31 00:54 (external edit)